Skip to main content

Scholarly Journal Publishing: Florida Online Journals: OJS 2 to 3 Upgrade: Technical information and timeline

Florida Online Journals (Florida OJ) is a service for publishing journal content. The software allows for a variety of publishing workflows including prospective authors uploading material, anonymous reviews, and publishing of the final journal materials

Current project status: Complete

FLVC/FALSC is in process of upgrading the Open Journal Systems (OJS) software powering Florida Online Journals.  Florida OJ is in version 2.4.8 of the OJS software.  OJS 3 software is a major version release and modernizes the look and feel of the software dramatically.  The interface is also different for logged in users.

The general path the upgrade will follow will be:

  • Move the development server to newer servers (changes to PHP 5.6; this is a purely backend change), and remove all local code customizations on OJS 2.4.8 . (Canceled Feb. 2019)
  • Move a copy of production server data to the development server.  (Completed March 2019)
  • Upgrade the development server to OJS 3.  (Completed May 2019.)
  • Move the test server to newer servers (changes to PHP 5.6; this is a purely backend change), and remove all local code customizations on OJS 2.4.8 .  (Canceled Feb. 2019)
  • Move a copy of production server data to the test server.  ( The new test server will be located at ojs.test.flvc.org and will be publicly accessible after being upgraded to OJS 3.)  (Completed May 2019.)
  • Upgrade the test server to OJS 3.  ( The new test server will be located at ojs.test.flvc.org and will be publicly accessible after being upgraded to OJS 3.)  (Completed May 2019.)
    • The publicly accessible test server is available at https://ojs.test.flvc.org/ .  It contains a copy of Florida OJ that is current as of Feb. 21, and your username and password will work, so you are able to log in and view your journal's content.  Email is disabled on the test server, so you cannot do a password reset.  Additional training material and an FAQ about the upgrade and test site are posted to http://falsc.libguides.com/FloridaOnlineJournals/OJS3FAQandTraining .
  • Move the production server to newer servers (changes to PHP 5.6; this is a purely backend change), and remove all local code customizations on OJS 2.4.8 .  This will result in a few hours of downtime, probably on a Sunday morning.  It will also result in some very small stylistic changes.  The most significant is that the text material that shows up on the same page as the masthead (called "About Blurb" in journal settings Setup step 5.9) will not be available.  FALSC will have this information and the same paragraph info can be copy pasted into each journal later.  The URLs will also change from journals.fcla.edu to journals.flvc.org .  All journals.fcla.edu URLs, for both logged in and logged out users, will redirect to the new URL.  (Canceled - the PHP 5.6 upgrade is rolled into the software upgrade, so there will be only one downtime and one interface change.)
    • May 2019 update:  FLVC/FALSC anticipates that this step will be rolled into the production upgrade, so will be completed during the same block of downtime, and will essentially be part of the production upgrade.
  • Upgrade the production server to OJS 3
    • Scheduled for June 24 to June 27.  The upgrade is anticipated to take 3 days.  During this time, a site down message will display.
    • This will result in dramatic changes to the look and feel of the software.  All journal content will still be there.  This includes, past submissions, past editorial comments and review material, supplementary files, etc.  All connections of users to articles should remain in place (ie. reviewers will still be connected to articles for review, authors will still be connected to articles, subscribers will still be listed as subscribers).  (Completed June 2019.)
    • As of February 2019, FALSC/FLVC does not have a complete picture of the OJS upgrade, because we are still investigating.  It is anticipated that the different user interface for journals logged into the software will be the most dramatic change, and that functionality will not be dramatically different.
      • May 2019 update:  Based on an investigation of a completed upgrade on an FLVC/FALSC internally accessible server, this is confirmed.  The changes to the way the software looks and works for logged in users is the most significant change.
      • May 2019 update:  An upgraded test site is available at https://ojs.test.flvc.org/ .  This contains a copy of Florida OJ data as of Feb. 21, 2019.  So, any published back issues, any author submissions, and any reviewer activity should be there and should be intact.  During May and June, journals are strongly encouraged to explore this site.  Ask questions or report problems by emailing to help@flvc.org  with Florida OJ in the subject line.

Status as of February 2019:

  • An upgrade is completed on the development server.  The development server is not available to the public.  It has a copy of all Florida OJ production data as of April 2016, so has a significant amount of journal back issues and data.  In a preliminary investigation, there aren't any data issues (ie. all content and information that was there before the upgrade is still there).  FALSC is in the process of compiling a list of display issues to be addressed, and options for addressing them.

Status as of April 2019:

  • A copy of all journals, articles, and data as of Feb. 2019 was copied to an FLVC/FALSC internal only server in order to perform the upgrade on actual journal data.

Status as of May 2019:

  • May 13:  An upgrade is complete on an FLVC/FALSC internal only server (development server).  This upgrade is tested, and any problems have been resolved.  At this time, libraries and journals are encouraged to ask questions about your journals, including specific features used by your journals.
  • May 22:  An upgraded test site is now available at https://ojs.test.flvc.org .  This site contains a copy of all Florida OJ data, journal articles, submissions, and in progress reviews as of Feb. 21, 2019.  Please share out with journals and encourage journals to report problems.  Share problems, fixes, and tips on necessary configuration changed to the Florida OJ listserv FLVC-FLAOJ@LISTSERV.FLVC.ORG is encouraged since all libraries and journals will be working through the same issues.  All librarian liaisons to Florida OJ are subscribed to the listserv.  Journal editors are not automatically subscribed, but any interested parties are welcome to subscribe by emailing help@flvc.org or signing up at https://listserv.flvc.org/scripts/wa.exe?A0=FLVC-FLAOJ .

Status as of June 2019:

  • June 24:  The site is unavailable while the upgrade is in progress.  It will be made available again as of June 27.
  • June 27:  The upgrade is complete.  Florida OJ is live at the new URL with the new interface ( https://journals.flvc.org ).  All public facing URLs on the old site for journal articles and issues will redirect to the new location.