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Florida Online Journals (OJ): Open Journal System (OJS) FAQ

Scholarly Journal Publishing: Florida Online Journals (Florida OJ) is a service for publishing journal content. The software allows for a variety of publishing workflows including prospective authors uploading material, anonymous reviews, and publishing

FAQ

What version of OJS are you using?

As of June 2019, FALSC has upgraded the Open Journal Systems (OJS) software powering Florida Online Journals to version 3.1.1-4.  This software is a major version release and modernized the previous look and feel of the software dramatically.  The interface is also different for logged in users.

How do I log into https://ojs.test.flvc.org ?

From the homepage, click to "Log In" in the top right corner.  The ojs.test.flvc.org site was copied from http://journals.fcla.edu on Feb. 21, 2019.  All user logins from that date will work.  If you were brought onboard more recently, then please email help@flvc.org with "Florida OJ" in the subject line for a password reset.

* Note * Email is disabled on https://ojs.test.flvc.org . If you forget your password, you need to email to help@flvc.org for a password reset.

How can I change the look, feel, and colors of my journal layout?

Please refer to the Quickstart Guide for OJS 3 section Colors and Layout.

I am a journal manager.  How can I pull a list of all editors, reviewers, authors on my journal in order to send updated instructions?

In OJS 3:

  1. Log in to the journal.
  2. On the left hand side of the screen, click to "Tools" then "Import/Export".
  3. Click to "Users XML Plugin".
  4. Click to "Export Users".  You can also search users and use the drop down menu to search by role, in order to get just authors, just reviewers, etc.
  5. Click to "Export All Users".
  6. Open with Microsoft Excel and grab the "ns2:email" column.

I am getting a lot of automatic emails from a journal.  How can I make it stop?

Depending on the notification, you may or may not be able to disable it from each user account.  Some cannot be disabled, and will require each person to add a filter from in their email account's settings.  OJS 3 sends an email from 3 places:

  1. If the journal is configured to send a notification email to a specific list of people, then the software will do so. 
    To check this setting, have a Journal Manager on your journal do the following:  Log in to Florida OJ, click to your journal's logged in view, click to "Settings" "Workflow" then check settings under the heading "Notification of Author Submission".
  2. Notification that a new article has been uploaded. 
    To turn this off:  Log into Florida OJ, click to your journal's logged in view, in the top right corner mouse over your username and click "View Profile", click to the "Notifications" tab, under the heading "A new article, "Title," has been submitted." check the box for "Do not send me an email for these types of notifications."
  3. Notification that a new article has been uploaded and needs an editor assigned. 
    This will only go out when an editor is not automatically assigned to incoming articles.  There is no way for individuals receiving the email to stop it.  Editors may try going into email account settings and add an email filter to remove emails with the text "A new article has been submitted to which an editor needs to be assigned." in the body of the email. 

How can institutional subscribers add an IP address or range to their subscription?

This applies only to journals requiring a subscription to be able to read articles, including to be able to read articles during an embargo period.  In OJS 3.1.1-4, currently powering Florida OJ, there is a known bug preventing subscribers from registering an IP address.  The sign up form will allow them to enter an IP address, but it will not save.  So, the person may believe they have saved the IP address, but will have failed to do so.  If your journal is using subscriptions, then keep an eye out for new incoming institutional subscriptions, and if one is newly registered, contact the subscriber to ask whether they need to have an IP address added.