Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Alma/Primo VE Resource Guide

This guide is one-stop site for everything related to FLVC's integrated library system (Alma) and discovery tool (Primo VE). Included are sections on training courses, basic functions of Alma, access to test environments, managing staff accounts, and more



This LibGuide and the guides that are linked to it are designed to assist library staff affiliated with FLVC information and instruction on how to use the various components of Alma and Primo VE. Our goal is to create a one-stop resource for all aspects of our system including resources for learning how to use Alma and Primo VE, how to configure certain customized components, and links to documentation and training videos. While this LibGuide is not complete at this time, FLVC staff will be adding new content over the next few months in order to make this site more useful. Re-visit often in order to see this site grow!



January 18, 2022:

Repository semiannual indexing is ready:
Every six months, Ex Libris reindexes all inventory data in order to enhance Alma's search mechanism. The semi-annual reindexing generally starts in May and November and finishes in July and January (completion times can vary from institution to institution). The process always starts a day or two after the respective release and takes some number of days for each institution. Since the reindexing job is triggered gradually, institution by institution, the full process may take up to two months. It is recommended that you start testing indexing fixes or any new features that depend on reindexing after the reindexing job is completed.

The January Release is now on Production, as of January 9, 2022. The release has been on the sandbox environments since December 19, 2021. Release Notes for January 2022 are available on the Knowledge Center.

•    Primo VE January 2022 Release Notes
•    Alma January 2022 Release Notes

Important Reminder: Automatic Sandbox Refresh

The premium sandboxes will be updated in February according to Alma's premium sandbox refresh policy. The data and configurations in the premium sandboxes are refreshed by Ex Libris from production twice a year, on the Sunday after the February and August Alma release on the production environments. The next automatic refresh will be February 13, 2022. 

Be aware: We have no control over the automatic refresh. FLVC cannot request a refresh before February, nor can we request a later date. When data and configuration is changed, we cannot ask to put the environments back to an original or current production state. In the same vein, if you have config and scenarios setup for testing, they will be wiped out during the refresh from production.

Open Office Hours Continue!

Acquisitions and Serials Open Office Hours: Fridays from 3:00 - 5:00 p.m. ET​

Alma eResources Open Office Hours: Mondays from 9:00 – 10:00 a.m. ET

Resource Sharing Standing Committee Open Office Hours are held the third Wednesday of each month from 2:00 - 3:00 pm ET

Technical Services Standing Committee Open Office Hours: Wednesdays from 11:00–12:00pm ET 

User Interfaces Standing Committee Primo Open Office Hours: First and third Monday of each month from 1:00 - 2:00 pm ET