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Integrated Library System ITN

A place to store and share information about the ITN Process for the procurement of FALSC's Integrated Library System.)

ITN Timeline

Timeline for the ITN Process

February 27-28, 2018 MCLS Meeting: The Working Groups and FALSC liaisons are tasked with reviewing previous ITN and refining system specifications.
April 20, 2018 Working Groups complete the revisions of the Requirements Document (Appendix A) of the existing ITN
May 3, 2018 All changes/additions to the ITN are compiled into one revised document and shared with the Implementation Team
May 15-16, 2018 MCLS Meeting: FALSC shares revised ITN with the Members Council where they decide to have the Executive Committee sign off on the final review of the draft ITN
June 20, 2018 Approval of the Executive Committee to move forward with the revised, draft ITN
July 5, 2018 MCLS Meeting: MCLS approves the structure of the ITN Evaluation Team (1 SUS Dean, 1 FCS Director, 3 SUS representatives, 3 FCS representatives, 2 FALSC staff) and Reviewers to provide guidance and insight during the process
Oct. 17, 2018 Executive Committee selects the members of the ITN Evaluation Team from a pool of qualified candidates
Dec. 22, 2018 Issue ITN
Jan. 8, 2019 Vendor Questions due
Jan. 15, 2019 UWF Response to Vendor Questions
March 1, 2019 ITN Submittal Due Date
March 6, 2019 Distribution Meeting for Evaluation Team and Reviewers (Virtual)
March 19, 2019 Evaluation Team scoring for vendor demo shortlist (FLVC-Tallahassee)
April 2 - 3, 2019 Oral presentations/Demonstrations (FLVC-Tallahassee)
April 4, 2019 Evaluation Team meeting to review of vendor presentations and begin compiling list of follow-up questions (FLVC-Tallahassee)
April 4 - 11, 2019 Demo Feedback Survey for all library staff
April 15, 2019 Meeting for Evaluation Team and Reviewers to finalize questions (Virtual)
April 15, 2019 Follow up questions sent to vendors – Post Demo
April 23, 2019 Receive follow-up questions from vendors
May 7, 2019 Evaluation Team final scoring and recommendation of one or more vendors to negotiate (FLVC-Gainesville)
July 2019 Initial negotiations documents sent to vendor
August 2019 Negotiations begin
Sept - Nov 2019 Negotiations continue

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