Last update 12/20/2018 - new info in Blue
**If you are having problems logging in to the v.23 TEST client, try using your last ALEPH password - v.23 TEST contains a snapshot of the data and information from the middle of this past summer. If you don't remember your last password (I get it!) please send in a ticket to firstname.lastname@example.org with your ALEPH username.
Your log on at go live to v.23 Production will be your current v.20 log on.
Click on the links to the left to learn about the new functionality in the version 23 Circulation module.
For more information check out the ALEPH 23 Staff User's Guide to Circulation.
The v.23 TEST and PROD clients are now available here. The Production client should be installed and set up before we go live on December 27th.
In preparation for the upgrade circulation supervisors or Library IT staff should have a copy of the following v.20 files to aide with set up. *Note: Do not copy v.20 files into v.23 folders. When modifying these files use Notepad and DO NOT USE the TAB KEY. Use the space bar or use the Arrow keys to correctly line up the columns.
These files should be used to modify the same files in your downloaded v.23. The files can also be modified through the GUI once we are live on December 27th.
If your installation uses Workstation IDs instead of IP address to circulate items make sure you add the proper Workstation ID to the new v.23 TEST and PROD clients. This must be set on Production after we are live on December 27th.
Be sure to set up the Loan and Return Options for each client you install. The options can be found by clicking ALEPH --> Options - this can be set up before go live by modifying the GuiSys.ini file (see above).
Make sure you choose the right print configuration default. Print daemons and clients that automatically send emails to patrons should be set to "Normal Printing" all other machines should probably be set to "Print Preview." Set the default by right clicking the tiny printer at the bottom right side of the client GUI. This setting can also be set in Alephcom.ini (see above).
The upgrade from v.20 to v.23 will occur between Dec. 22 and Dec 27 during which time ALEPH will be completely unavailable. Many libraries will be closed during this time but if you are not...
To use Offline Circulation from the Regular Circulation Client:
We recommend using the v.23 Offline Circulation to check out regular loans to patrons and putting aside regular returns until the system is back up. You could also manually track loans with paper or a spreadsheet. Full instructions can be found starting on the bottom of page 101 here: ALEPH 23 Staff User's Guide to Circulation
We do not recommend using offline circulation for returns to prevent possible mix ups due to loan/return of the same item multiple times.
When the system is back up you would process all your offline circulation files first and then return your regular loans. It is very important to return your items after you are completely finished processing all offline circulation files. This will prevent a returned item from being erroneously checked out to a patron.
Short term loans like reserves should be tracked manually with paper or a spreadsheet since they are high use.
Once the system is back up on December 27th (or whenever your library reopens), go to each client that used Offline Circulation and send the file. Full instructions can be found starting on the bottom of page 101 here: ALEPH 23 Staff User's Guide to Circulation